GME Manager Monthly

Happy April —

March was our busiest month yet. Demos every week, conversations with program directors and coordinators across the country, and the subscriber list for this newsletter doubled. The reaction we're seeing is hard to ignore: programs know they need something different, and they're ready to see it..

Know someone who'd enjoy this? Forward it to a friend.

GME Manager is not a software application in the traditional sense. It's one AI agent — trained on residency education, ACGME milestones, ABFM competencies, and clinical workflows, and preloaded with 12 clinical data sets so programs see value from day one — deployed across six purpose-built products. Every product serves the same verified clinician user base and the same institutional buyer: the 800+ Family Medicine residency programs in the United States.

This is what makes the architecture different from anything else in GME. When a new use case emerges, we don't build a new system from scratch. We give the agent a new surface, a new context, and a purpose-built interface. Days, not months.

Here's where that one agent is deployed:

GME Manager — Core competency-based residency management. Milestone tracking, CCC meetings, AI-drafted evaluations, ACGME data exports, duty-hour compliance, procedure logging. The flagship.

GME Manager Mobile — A fully native mobile interface for the same platform. 98.3% of residents use smartphones in clinical practice. We built for the phone first — not bolted onto a desktop product.

GME Onboarding Manager — Automates the Match Day to Day One window. Self-configures from specialty, state, and class list. Runs itself March through July.

GME AI Advisor — Agentic AI and predictive analytics that coexists alongside legacy platforms — New Innovations, MedHub — without disrupting a single resident workflow.

GME Recruiting Manager — Transforms raw ERAS data into AI-evaluated applicant profiles, with Variable Autonomy™ controls at every stage of screening, interviewing, and ranking.

GME Schedule Manager — The first shift scheduler built for GME. Every assignment enforces 8 ACGME duty hour rules in real time — then optimizes for training fit, continuity, and resident wellness.

One agent. Six products. One investment in a platform that grows with your program.

Every month, we spotlight one capability. This month: the one that eliminates the gap between the clinical moment and the documentation. We previewed this in March. This month, the full picture — including the faculty side.

A PGY-2 finishes a knee injection at 11pm. An attending watches a resident navigate a difficult family conversation. In both cases, the right time to document it is now — and in both cases, nobody is opening a laptop.

So we built Voice Logging for both sides.

Residents shake their phone, say the procedure and the attending, and the AI fills the rest — procedure code, competency domain, portfolio entry. Ten seconds between patients.

Faculty tap record after observing a resident. The AI transcribes, tags competency and sentiment, and holds it as a private draft. At evaluation time, those notes surface and weave directly into the AI-drafted narrative automatically. Observations captured fresh, not reconstructed from memory.

Procedure logging and clinical observations will never be the same.

The ABFM Attestation deadline lands in June. The Annual Program Evaluation follows shortly after for most programs. For many PDs, the next 60 days are documentation season.

The APE report is one of the most time-consuming documents a Program Director produces each year. It spans every dimension of program performance — curriculum, faculty, resident outcomes, clinical environment, resources — across all ACGME-required sections. For most programs, it means pulling data from multiple systems, translating numbers into narrative, and spending the better part of a week producing something that's technically required but almost never feels like it drives decisions.

GME Manager generates it in one click.

Here's what happens behind that click:

The AI pulls data across all competency domains — milestone ratings, evaluation trends, procedure volumes, duty-hour compliance, CCC determinations — because everything lives in one system. It synthesizes that data into draft-ready, ACGME-formatted narratives for each required section. It flags where data is thin and where the narrative needs a human judgment call. Then it generates the complete document — ready for PD review — in the time it takes to make a cup of coffee.

The PD's job becomes editing and approving, not assembling and writing from scratch.

A few specifics:

•       All required ACGME sections covered, with AI-synthesized narrative per domain

•       Output is ACGME-formatted and ready for submission

•       Every data point is traceable to its source — audit trail included

•       Works in concert with the ABFM Attestation Tracker, which handles the board certification side of the same documentation season

For a report that used to steal a week, this isn't a small improvement. It's a different category of tool entirely.

If your program is heading into APE season — and most are — this is the feature we'd most want to show you.

We designed GME Manager to be the easiest platform in GME to evaluate. No BAA required — we never store, process, or transmit Protected Health Information. No procurement committee — the LaunchPad Pilot is a free 90-day trial, self-guided, with AI-powered setup. No implementation team — enter your specialty, state, and class list, and the AI configures itself.

That means a Program Director can decide on Friday, set up over the weekend, and be running it with real residents on Monday. A credit card, not a procurement cycle.

We believe if your product needs an implementation team, your product isn’t good enough.

And later this year, we’re introducing GME Manager Agent Studio — the ability to start with a single agent, like the ABFM Attestation Tracker, and grow into the full platform over time. More on that soon.

March was full of conversations. If any of this resonates — the suite, the voice logging, the APE report, the ABFM deadline pressure — we'd welcome the chance to show you the working prototype. No pitch deck. Just the product.

Request a Demo →

We're still looking for a small number of early partners to shape the final product before launch. If you want to be part of that group, now is the right time to reach out.

— Michael Sousa
Founder, GME Manager
[email protected] | 720-352-5203
gmemanager.ai

P.S. — This newsletter doubled its subscriber list in March, entirely through forwards. If you know a PD or coordinator who’s feeling the weight of ABFM season, send this their way. No sign-up required — just hit forward.

Know someone who'd enjoy this? Forward it to a friend.